Sanctioning

Sanctioning: to approve an organization or association (that raises funds or collects revenues for the benefit of students) for the sole purpose of exemption from the requirement of having their funds processed through the Student Activity Account of the District.

Non-Sanctioned Organizations

Organizations that are not sanctioned by the Board may continue as a supporting organization, but all monies must be processed through the Student Activity Fund. These organizations shall be subject to all such rules and regulations pertaining to the School Activity Fund.

Procedures For Sanctioning

Responsibilities of each Booster Club/PTA/PTO:

  • Complete the appropriate form which describes the following:

    •  A statement of the organization's purpose, goals, organizational structure, membership requirements, EIN #, and organization's officers and contact information

    •  A detailed statement of how the school district and its students will benefit if the organization is sanctioned

    •  A statement of nondiscrimination consistent with all Oklahoma and federal laws

    •  A financial report

    • A copy of the organization's surety bond – required if total revenues exceed $1,000

    • Copies of all 1099 forms submitted by the organization in the prior year

  • Assist in obtaining all annual reports required by the Board

Additional Items

  • Organizations must have their own tax ID (EIN) number.

  • While organizations are not required to be incorporated to qualify for sanctioning by the Board of Education, it is highly recommended.

  • Organizations are not required to have been granted tax-exempt status by the Internal Revenue Service (501(c)(3)) to qualify for sanctioning by the Board of Education.

  • Sanctioning by the Board of Education in no way grants the organization or association 'tax-exempt' status for its operations, nor does it grant 'tax-deductible' status to its donors. The organization or association should consult a tax professional for advice on these matters.

Sanctioning Requests

Sanctioning Requests must be completed through Givebacks Accounts. Two electronic forms, NPS Board of Education Sanctioning Packet, and NPS Title IX Agreement must be completed through Givebacks each year by September 20. After review, if completed appropriately, each club will be recommended for sanctioning at the October Board of Education meeting.

If your club does not have a Givebacks account, please contact Bekah Koller at bkoller@normanps.org.

Givebacks: https://www.givebacks.com/sign-in

District Employee Pay Request

Club payments to district employees must go through district payroll, in order to comply with IRS regulations. Payment requests can be submitted through your Givebacks account, with the NPS Employee Extra Duty Pay Request.